Accounts

The Estates Bursar (Cait Winter) has overall responsibility for the College’s finances and is supported by the Head of Finance (Melinda Mattu), who heads the Accounts Department.

The Accounts team ensures an efficient accounts processing and bookkeeping function spanning from sales, purchases, banking to payroll processing. Its function contributes to the College's operational and planning processes by providing good quality and timely financial information. It also ensures that the College remains financially compliant with the requirements of government and other linked institutions in relation to VAT, Tax and other accounting matters.
 

 

Melinda Mattu: Head of Finance
 

T: 01865 2-79717
Email: melinda.mattu@jesus.ox.ac.uk

Kathrina Dela Cruz: Finance Manager

T: 01865 2-79727
Email: kathrina.delacruz@jesus.ox.ac.uk

Mark Trafford: ​Sales Officer: Fees & Battels
 

T: 01865 2-79726
Email: accounts@jesus.ox.ac.uk; mark.trafford@jesus.ox.ac.uk

Violeta Budreviciute: Accounts Officer 

 T: 01865 2-79722
Email: purchases@jesus.ox.ac.uk

Laura Katkute: Accounts Officer (Banking and Donations) (Part-time, Mon-Fri)

T: 01865 616809
Email: Laura.katkute@jesus.ox.ac.uk

Carol Harris: Payroll & Finance Officer - (Part-time, Mon-Thurs)
 

T: 01865 2-87469
Email: payroll@jesus.ox.ac.uk

 

Purchases & payments (Expense Claim form): Claim form for reimbursement of college business expenses. Please use this form to be reimbursed for expenses that you have incurred while on college business.
Note that you also need to supply original receipts, personally sign the form and also obtain authorisation from your manager before you submit the form to Accounts for processing.

Expenses claim form 

 

 

Purchases (Purchase Order form): Budget holders should use this form as the College's preferred way of ordering goods or services with an approved supplier that has agreed to allow the College to purchase in advance of payment.
Once you complete the items of purchase, please obtain a signature from the relevant budget holder and pass the form to Accounts for processing and forwarding on to the supplier.

Purchase Order Form

New Employee Personal details form: This form is used by HR staff involved in the recruitment of college employees, including Fellows and Lecturers (also use this form to change employee details).
The completed and signed form should be forwarded to Accounts Office, in good time for processing the relevant month's payroll. The deadline for submission to Accounts is normally the last working day before the 15th of the month.

 

An employee can apply for a bus pass loan using this form

Form is available from HR or Academic Office

The College's business bank account details: 
Depending on the nature of the trade, the College issues invoices from two companies, Jesus College and Jesus Accommodation Ltd. Both companies have separate business bank details which are printed on the sales invoice, along with payment instructions.

The bank details can also be obtained from the Accounts Office.