Termination of Accommodation Licence
(does not apply to 12 month contracts which have no early termination process)
1.1 Notices under this Licence agreement must be in writing (which includes email) and the College’s address for service is given on the first page of this Licence agreement.
1.2 This Licence and the policies referred to in it (together with the College Bye Laws and Regulations and the Graduate/Undergraduate Handbook) contains all the terms agreed to by the College and the Student at the time it comes into effect and any variation to the terms will only be effective if agreed between the Student and the DACC. The College will confirm any agreed variation to the Student in writing at the time the variation is made.
1.3 The College may terminate this Licence agreement at any time by serving notice on the Student if:
(a) any payment is overdue by 21 days or more or
(b) the Student is in serious or persistent breach of any of the Student’s obligations or
(c) the Student does not have status as a member of the College or of the University of Oxford
(d) in the reasonable opinion of the College the health or behaviour of the Student constitutes a serious risk to him/herself or others or the College’s or other people’s property
1.4 The Student may only terminate this Licence agreement in accordance with this clause, and will remain liable for the Rent until:
(a) the Student has given notice to the DACC that s/he wishes to leave; and
(b) the Student makes payment for, or puts right, to the College’s reasonable satisfaction any breach of the Student’s obligations in this Licence; and
(c) a replacement student or College member who is reasonably satisfactory to the College as Student and who is not already a Student or tenant of the College enters into a Licence agreement with the College (the College will assist the Student in finding a replacement, but does not guarantee it will be able to find one); and
(d) the Student pays a fee of £60 towards the College’s costs of administration and cleaning the Accommodation
Conditions (b) to (d) in this clause shall not apply if the Student is able to show that the reason for termination is a serious or persistent breach of the College’s obligations in this Licence agreement. For the avoidance of doubt, the College will make vacated rooms available to other students for room transfers, but room swaps will not be treated as replacements and refunds of Rent will only be given where the void in the College caused by the Student’s early departure has been filled and there is no loss to the College. The College shall be entitled to fill any rooms which are already vacant before allocating people on its waiting list to the Accommodation.
1.5 If this licence is terminated early by either the College or the Student the College will refund a fair proportion of pre-paid Rent and the Deposit (after making any proper deductions to cover its losses) as soon as possible after the termination becomes effective but pre-paid Rent will only be refunded for the periods where the void in the Residence caused by the Student’s early departure has been filled and there is no loss to the College
1.6 If this licence is terminated early the College will refund to the Student a fair proportion of pre-paid Rent as soon as possible after the termination becomes effective but pre-paid Rent will only be refunded for the periods for which the College is able to, and after it has, re-let the Accommodation
(a) The College reserves the right to relocate the Student to comparable alternative accommodation during the Periods of Residence with 48 hours notice.
(b) Where the College relocates the Student because the Student is in breach of one or more of their obligations in this Licence agreement (or where the relocation is made at the Student’s request) the Student shall pay the College an administration fee of £60.
1.7 The College’s acceptance of the keys at any time shall not in itself be effective to terminate this Licence while any part of the Periods of Residence remains unexpired.